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10.27 Format

A memorandum is a short letter, note or report. The format most often used for memorandums within the federal public service is illustrated in the example (see 10.28 Model memorandum).

In the upper left part of the form appear the indications To, From and Subject. On the right are given the security classification (where applicable), the sender’s and receiver’s file references, if any, and the date.

If required, an indication of any attachments and a distribution list (Distribution or c.c.:) appear at the end of the document. This list can make communication more efficient because it tells the recipient who else is receiving the document.

10.28 Model memorandum


Public Works and Government Services Canada

Memorandum

SECURITY
unclassified

OUR FILE
1024/3

Send to Recipient  TO Simon Ferrand
Director, Information Technology
and Systems

YOUR FILE
6814/1

DATE
January 3, 1999

Send from Sender  FROM Irene Corrigan
Director General
Finance and Administration


 SUBJECT Renewal of agreement between Regional Operations and Administrative Services

Following discussions between representatives of Regional Operations and Administrative Services, senior management has decided that the above-mentioned agreement will be renewed.

I would therefore appreciate your providing me, by January 15, with full details on Regional Operations’ past use of Information Technology and Systems services. This information will enable us to project financial requirements under the agreement for the upcoming fiscal year.

Thank you for your co-operation.



 c.c.:

R. Faintly
ADM (Regional Operations)

C. Forties
ADM (Administrative Services)

Canada