TERMIUM Plus^®

Record 1,  Textual support,  English

Record number: 1, Textual support number: 1 CONT

The second stage is that in which records have ceased to be used frequently in the course of current activities, but nevertheless retain occasional administrative use. Records in this stage may be described as "non-current", "inactive" or "dormant".  1, record 1, English, - second%20stage

Record number: 1, Textual support number: 1 OBS

Refers to the theory of the three stages, see records: "first stage", "third stage".  2, record 1, English, - second%20stage

Record 1,  Textual support,  French

Record number: 1, Textual support number: 1 CONT

Le deuxième âge est celui des papiers récents qui,n'étant plus d'utilisation courante, sont quand même utilisés occasionnellement par l'administration.  1, record 1, French, - deuxi%C3%A8me%20%C3%A2ge

Record number: 1, Textual support number: 1 OBS

Se rapporte à la théorie des trois âges, voir fiches : "premier âge", "troisième âge".  3, record 1, French, - deuxi%C3%A8me%20%C3%A2ge

Record 1,  Textual support,  Spanish

Record 2,  Textual support,  English

Record number: 2, Textual support number: 1 DEF

A [documentation tool] indicating the length of time each record may or should be retained in the active records areas... before transfer to dormant storage and the length of time each type of record must be retained before final disposition.  6, record 2, English, - records%20retention%20schedule

Record 2,  Textual support,  French

Record number: 2, Textual support number: 1 DEF

Outil [documentaire] qui détermine les périodes d'utilisation et les supports de conservation des documents actifs et semi-actifs d'un organisme et qui indique quels documents inactifs sont conservés de manière permanente et lesquels sont éliminés.  6, record 2, French, - calendrier%20de%20conservation

Record 2,  Textual support,  Spanish

Record 3,  Textual support,  English

Record number: 3, Textual support number: 1 CONT

Charge-out Activity. Computerized records and functions related to charge out information of a file to a user who is liable for its return. Some institutions determine whether a file is active or dormant by the number of references made to it over a certain period of time.  1, record 3, English, - charge%2Dout%20activity

Record 3,  Textual support,  French

Record number: 3, Textual support number: 1 CONT

Activité de prêt. La responsabilité réelle du prêt d'un dossier appartient au service emprunteur qui doit retourner le dossier au service des documents pour que d'autres services puissent y avoir accès. [...] Certaines institutions déterminent l'activité ou l'inactivité d'un dossier par le nombre de consultations dont il a fait l'objet durant une certaine période.  1, record 3, French, - activit%C3%A9%20de%20pr%C3%AAt

Record 3,  Textual support,  Spanish

Record 4,  Textual support,  English

Record number: 4, Textual support number: 1 CONT

... A scheduled disposal system is the most satisfactory method for controlling the accumulation of records. This system involves various changes in the existence of the records and the objectives of such changes are :(a) to provide economical storage for dormant records;(b) to dispose of the obsolete and useless records; and(c) to identify and preserve the important and valuable records.  2, record 4, English, - scheduled%20disposal%20system

Record 4,  Textual support,  French

Record number: 4, Textual support number: 1 DEF

Ensemble de méthodes visant à reconsidérer la valeur des documents au cours de leur existence de manière à les éliminer ou à les conserver selon un calendrier prédéterminé.  2, record 4, French, - syst%C3%A8me%20planifi%C3%A9%20d%27%C3%A9limination%20des%20documents

Record number: 4, Textual support number: 1 CONT

(...) Un système d'élimination des documents bien planifié est la méthode la plus satisfaisante de lutte contre l'accumulation des dossiers. Il implique divers changements au cours de l'existence de ces dossiers dans le but : (a) d'entreposer les documents inactifs à moindre frais; (b) de se débarrasser des documents inutiles ou périmés; et (c) d'identifier et de conserver les documents importants ou présentant une certaine valeur.  3, record 4, French, - syst%C3%A8me%20planifi%C3%A9%20d%27%C3%A9limination%20des%20documents

Record 4,  Textual support,  Spanish

Record 5,  Textual support,  English

Record number: 5, Textual support number: 1 OBS

RDIR ("R" Directorate).  1, record 5, English, - Dormant%20Records%20Section

Record 5,  Textual support,  French

Record 5,  Textual support,  Spanish

Record 6,  Textual support,  French

Record 6,  Textual support,  Spanish

Record 7,  Textual support,  English

Record 7,  Textual support,  French

Record number: 7, Textual support number: 1 OBS

Catalogue des formules de la Commission de la fonction publique.  2, record 7, French, - Inventaires%20inactifs%2FDemande%20de%20transmission%20de%20dossier

Record 7,  Textual support,  Spanish

Record 8,  Textual support,  English

Record number: 8, Textual support number: 1 CONT

When deciding the kinds of records which are suitable for deposit in a records centre, and the procedures by which they should be transferred there, it is worth considering a widely accepted theory that defines three stages in the life of papers produced by any organization : The first stage is that in which records are being used frequently in the course of the current activities of the organization which produced them. Records in this stage are often described as "current" or "active". The second stage is that in which records have ceased to be used frequently in the course of current activities, but nevertheless retain occasional administrative use. Records in this stage may be described as "non-current", "inactive" or "dormant". The third stage is that in which records no longer required for administrative use can be either destroyed or, if they have permanent value, passed to the Archives for permanent preservation.  2, record 8, English, - theory%20of%20the%20three%20stages

Record 8,  Textual support,  French

Record number: 8, Textual support number: 1 CONT

La théorie la plus communément admise veut que l'on considère trois «âges» pour les papiers produits par les administrations : Le premier âge est celui des papiers récents qui sont d'utilisation courante pour les administrations; Le deuxième âge est celui des papiers qui, n'étant plus d'utilisation courante, sont quand même utilisés occasionnellement par l'administration; Le troisième âge est celui des papiers qui, ayant perdu toute utilité administrative, sont versés aux dépôts d'archives historiques ou voués à la destruction.  2, record 8, French, - th%C3%A9orie%20des%20trois%20%C3%A2ges

Record 8,  Textual support,  Spanish

Record 9,  Textual support,  English

Record number: 9, Textual support number: 1 CONT

There are several component parts in a good records management program. Some are :(a) the control of unnecessary record material, i. e. non-record papers;(b) the classification of proper record material;(c) the operational servicing of proper record material;(d) the operational maintenance of proper record material;(e) the regular transfer of dormant record material to low-cost storage; and(f) the wise selection of record material either for disposal or preservation.  1, record 9, English, - records%20management%20program

Record 9,  Textual support,  French

Record number: 9, Textual support number: 1 CONT

La valeur d'un programme de gestion des documents est liée à divers facteurs, notamment : a) l'élimination des documents inutiles, c'est-à-dire des documents non officiels; b) la classification des documents officiels; c) le service régulier des documents officiels d) l'entretien systématique des documents officiels; e) le transfert régulier des documents inactifs à un centre d'entreposage moins onéreux; f) le triage à bon escient des documents à détruire ou à conserver.  1, record 9, French, - programme%20de%20gestion%20des%20documents

Record 9,  Textual support,  Spanish

Record 10,  Textual support,  English

Record number: 10, Textual support number: 1 DEF

[Pertains to the dormant status of a record] which is not referred to at a rate higher than one inquiry per cubic foot of records per month.  1, record 10, English, - reference%20frequency%20rate

Record 10,  Textual support,  French

Record number: 10, Textual support number: 1 CONT

Dans le cas de dossiers inactifs, s'applique à un dossier dont [la] consultation représente une demande de renseignements par pied cube de dossiers par mois.  1, record 10, French, - taux%20de%20fr%C3%A9quence%20de%20consultation

Record 10,  Textual support,  Spanish

Record 11,  Textual support,  French

Record 11,  Textual support,  Spanish

Record 12,  Textual support,  French

Record 12,  Textual support,  Spanish