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11.01 Reports, General

Almost everyone is called upon at some time to give a report, either oral or written, to a person or group. Minutes of meetings (see sections 11.22-11.27 Minutes, General to Model minutes), the proceedings of conferences, seminars or colloquiums, and descriptions or reviews of books, concerts or motion pictures—these are all reports. Business reports are generated in ever-increasing numbers, in a variety of formats ranging from memorandums to formal reports. The same principle applies to reports as to all other communications: say or write it clearly and succinctly. In the case of a written report, the reader should be able to determine quickly who wrote it, for whom it was written, and why it was written.