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11.04 Letter of transmittal or preface

The letter of transmittal may be in letter or memorandum form, depending on whether the report is intended for external or internal distribution. Like the preface, used when the writer is aiming for a wider readership, the letter of transmittal may contain a brief description of the background, purpose, scope and content of the report. Acknowledgments may be made. The letter or memorandum is clipped to the report cover or inserted as its first page.