10.09 Letterhead

The heading or letterhead identifies the department or agency that produced the letter. The identification of federal organizations and position titles in the letterhead should be in accordance with FIP guidelines.

If the sender’s address appears in the letterhead, there is no need to repeat it elsewhere. Otherwise, include a return address below the letterhead or below the signature.

10.13 Inside address

Place the recipient’s address below the date and at the left margin, unless it must be moved to fit properly into a window envelope. Except in purely personal mail, the addressee’s full address must be used. Unless using a window envelope, follow these conventions:

• There is no punctuation at the end of address lines.
• The address should be single-spaced.
• When both a street number and a post office box are provided, use only the box number.
• When the terms east, west, north and south are used with street addresses, they are written with initial capital letters.
• The postal code is the last item in the address; enter it two spaces after the symbol or name of the province or on a separate line below the names of the municipality and province:

  Ms. Vesna Souker
  Management Services
  Export Development Canada
  151 O’Connor St., Suite 901
  Ottawa, ON  K1A 1K3

  Mr. Jacob Devine
  Administration Branch
  Atlantic Canada Opportunities Agency
  664 Main Street
  Moncton, New Brunswick
  E1C 9J8

If using a window envelope, follow Canada Post’s guidelines¹ for addresses appearing on envelopes and parcels:

• Type the address entirely in capitals.
• Do not use any punctuation (other than that required in a proper name: e.g. ST. JOHN’S).
• Use the two-letter postal abbreviations for provinces and territories.
• Place the postal code on the same line as the province (or territory), with two spaces between them.

  VESNA SOUKER
  MANAGEMENT SERVICES
  EXPORT DEVELOPMENT CANADA
  151 O’CONNOR ST SUITE 901
  OTTAWA ON  K1A 1K3

  JACOB DEVINE
  ADMINISTRATION BRANCH
  ATLANTIC CANADA OPPORTUNITIES AGENCY
  664 MAIN ST
  MONCTON NB  E1C 9J8

_____________________

© Public Services and Procurement Canada, 2024
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